Many organisations have seen a sudden, temporary shift remote work or work from home. This can be especially difficult for the employees to stay focused on their daily duties and for managers to manage the workforce and maintain a good relationship with the employees.
Surprisingly, many companies have made this transformation very effectively which results in less overhead costs, increased productivity, and boosts employee efficiency.
So, what is remote work? Remote work is a working arrangement that allows employees to work, execute their projects, and complete their professional goals not from their workplace but their place of choice. This helps the employees avoid travel time and being constrained at a desk and allows them to be more flexible and boosts creativity and productivity.
Tools for digital transformation
1. Document sharing –
Document sharing solutions allow employees to edit, collaborate, and revise documents in real-time which means that multiple people of the team can work together on a project from different locations. This makes it more convenient to list down thoughts and ideas and helps avoid the constant over-sharing of documents. Solutions like Google Docs or Microsoft 365 offer real-time document sharing.
2. Video conferencing –
Managers can use video conferencing in team meetings and also be a way to keep track of the remote workers and their progress. The visual representation options, screen sharing etc. makes the experience more immersive and easier for collaboration and sharing via programs such as Zoom, Skype, Google Meet etc. Webinars from professionals, education and training programs are another example of more productive experiences than in-person meetings. All you need is a desktop and internet connection.
3. Team-based communication apps –
A lot of the work we do is team-based and many people because of this reason are hesitant to embrace remote work. They are team-based chat apps such as Slack, Google Hangouts etc that allows teams to chat from their phone or other devices, making it easier to collaborate remotely instead of long lengthy email threads. They also have options such as creating chat groups and document sharing options which makes it more efficient and easy to communicate.
4. Team-based collaboration –
Working in teams starts to become difficult if employees don’t have an idea about what their task is. This results in ineffective communication. There are platforms such as Monday.com, TeamGantt, nTask wherein the manager can create a group for their team, assign tasks according to their expertise, set a deadline, level of priority with a set of instructions if required. These project management tools are very helpful to small & medium-sized businesses to manage their workforce efficiently and more productively.
The rising trend of remote work shows no signs of slowing down. Instead, it’s gaining momentum, especially in today’s times. Creating a clear communication schedule, planning tasks efficiently, setting aside face-to-face time via video calls help keep the team connected, collaborating, and on schedule is the key to establishing a great remote workforce. Lastly, establishing a culture that connects remote employees and builds relationships between them, despite the physical distance, can be the deciding factor behind the quality of work they present.